One week / few days before the meeting:
The Chairperson will email you to confirm your assignment. Ask for the evening’s theme to incorporate it in your portion of the program.
Get Speaker Info:
- Confirm assignments – speakers should have their own replacements, if necessary
- Obtain necessary information – biographical data, manual project number, speech objectives, title, time limits.
- Caution speakers to be aware of the time limits for their speech.
Get General Evaluator info:
- Confirm his/her assignment
- Give him/her information – confirmed speakers and their manual assignments
- Obtain information for introduction of General Evaluator.
Plan opening comments, which will set the stage for speakers and enthuse the audience.
- Plan introductions for speakers, evaluators and General Evaluator. Use your imagination to avoid hackneyed introductions.
- In the case of speaker introductions, your introductory material can include biographical data and /or enumerate the qualifications of the speaker.
- The introduction may hint at the subject matter to be presented, but the Toastmaster must never “give away” the essence of the speech.
During the Meeting – After the break
- You will be introduced by the Sargent At Arms. Fellow Toastmasters please join me in welcoming Toastmaster ……………………………… [After the recess, the Toastmaster takes control]
During the Prepared Speeches Session SCRIPT
Thank you Mr./Madam Chairman for that flattering introduction. Fellow Toastmasters and guests, I would now like to welcome you to the Prepared Speeches portion of the meeting. This really is the heart of Toastmasters, where members deliver speeches on a subject that they have selected and researched.
My duty here tonight will be to act as your host for this part of the meeting, which consists of a), Prepared speeches b) Evaluations c) Grammarian’s Report and the Quiz Master’s Report.
During the prepared speeches session, our Toastmasters have the opportunity to put their speaking skills to work on a selected subject that they have thoroughly researched. Much time goes into the preparation and practice for these speeches.
During the General Evaluation, Toastmasters receive valuable constructive feedback regarding their speeches and their performance in the various tasks that have been assigned to them during the course of the meeting
Evaluation forms: To assist each speaker and to develop your own listening skills, special feedback forms have been provided to each of you here. These forms are to be used to provide written feedback to the speakers.
There is also a ballot for: a) the Best Speaker, and b) the Best Evaluator.
You are strongly encouraged to use these forms during the meetings.
For the benefit of the guests: [if guests are present and if time permits]
The Toastmasters program is based on curriculum projects called “pathways.” There are 11 specialised learning paths that give Toastmasters the opportunity to build more than 300 unique skillset competencies. Each pathway contains five levels.
These pathways guide the speakers through the basic steps of good public speaking and leadership training, each project building upon the skills learned in the previous speeches.
Tonight we will have the pleasure of listening to ………………. prepared speeches.
Our first speaker will be Evaluated by Toastmaster:____________. Could I ask the evaluator to outline the Speech Pathway, the number and the objectives of the speech. If the evaluator does not outline the time please confirm what the timing is so that the timekeeper has it.
Before I introduce our first speaker, I would like to explain timing procedures for our Timekeeper:
This speech is …….. minutes long and I would like to have the Green Light at …. minutes, Yellow at …. minutes and Red at …. minutes.
[Explain the reasons for timing speakers and the fact that speakers who do not speak within the assigned time will not be eligible to the vote for “Best Speaker”.]
Our first speaker ….[give relevant information] ………………………………………………… Fellow Toastmasters, please help me welcome our first speaker [Announce “Speaker’s name”, “Speech title”, “Speech title”, “Speaker’s name” ]
[Lead applause upon completion of the speech and thank the speaker]
Thank you Toastmaster ………………………………………………
Please take a minute to give the speaker your written feedback on the special forms provided. [Repeat this process for the second and third speakers.]
REPEAT FOR ALL SPEAKERS
[After the last speech]
This concludes the Prepared Speeches portion for this evening. To summarize, we have heard the following speakers:
Speaker Name – Title of Speech
Speaker Name – Title of Speech
Speaker Name – Title of Speech
Could the Timekeeper give the official time of the speeches?
[At your discretion, exclude from the vote any speakers with timing infractions]
Using the appropriate ballot form in front of you, please take a moment to vote for the Best Speaker for the evening. For the benefits of those who are not familiar with the voting procedure, I would like to point out that the best speaker is the speaker who best achieved the required objectives of his/her speech project. Could the Sergeant At Arms please collect the ballots.
Evaluations
Now we have come to the Evaluation part of the evening, the evaluation of Prepared Speeches
Let me begin the evaluation of prepared speeches, which will be done by assigned evaluators. Before I introduce our first evaluator I would like to explain the timing procedures:
Madam/Mr. Timekeeper could you please give the Green light at 2 minutes, the Yellow at 2 minutes and 30 seconds, and the Red at 3 minutes. After the red light, the evaluators will have 30 seconds to wrap up.
[Explain the reasons for timing evaluators and the fact that evaluators who do not speak within the assigned time will not be eligible to the vote for “Best Evaluator”.]
- Could the evaluator for speaker #1, Toastmaster …………………kindly give his/her evaluation of Toastmaster ……………………………
- Could the evaluator for speaker #2, Toastmaster ……………………kindly give his/her evaluation of Toastmaster……………………………
- Could the evaluator for speaker #3, Toastmaster ……………………kindly give his/her evaluation of Toastmaster……………………………
You have just heard three evaluations from:
- Toastmaster ………………………………………………………………………………………
- Toastmaster………………………………………………………………………………………
- Toastmaster……………………………………………………………………………………….
Mr./Madam Timekeeper, may I have the timings for the evaluations?
[At your discretion, exclude from the vote any evaluators with timing infractions]
Could you please take a minute to vote for the best evaluator.
Reports
Grammarian’s Report: Could I have the Grammarian’s Report? [Presentation of report]
Quizmasters Report: Could we now hear the Quizmaster’s Report? [Presentation of report]
General Evaluation
Our General Evaluator for this meeting is …………………………………….. Ladies and gentlemen, please join me in welcoming our General Evaluator for this evening’s program, Toastmaster ………………
Toastmasters Job Is Done———–